Pipeline Management
Fully configurable pipelines, stages, lead channels and loss reasons.
Introducing TickTrack 1.0
Manage clients, projects and the day-to-day operation.
From the first lead to a completed project, delivered on a compliant, well-managed site CRM, project delivery, site operations, reporting and support, all connected.
CRM
Manage the full journey from raw lead to active client.
Opportunity Tracking
Drag-and-drop Kanban board to move qualified leads through stages.
Client Conversion
Convert won opportunities to clients with auto-created project and site records.
Manage your full client lifecycle in one customisable CRM. Import leads, track them on a drag-and-drop Kanban board, and automatically turn won deals into linked client, project, and site records so sales and delivery stay connected. Tailor stages, lead channels, and loss reasons so the platform adapts to exactly how your team sells.
500+
Active Pipelines
10K
Leads Tracked
Project Management
An AI-assisted workspace for managing project delivery from planning through to completion
Scoping, tendering, contractor management, compliance, scheduling, budgeting, tasks, risk monitoring and portfolio oversight, brought together in one place. AI generates recommendations, forecasts and reports to flag risk early and cut down manual admin, while every critical decision still requires your team's approval.
Tenders
Define project scope, submission deadlines and required documentation, invite subcontractors to bid, manage tender documents and RFIs, and compare and secure the winning bid through a transparent, structured process.
Scope DefinitionBid ManagementRFI TrackingCost EstimationVendor EvaluationCompliance
Learn more about CRMTask Management
Kanban style board for assigning, tracking and monitoring project tasks and operational tickets across every project and site with dependencies, priority, document attachments and progress tracking built in.
To Do
4Concrete pour inspection
HighSite A
Deliver structural steel
MediumSite A
Excavation permit renewal
HighSite A
In Progress
3Safety compliance review
LowSite A
Foundation waterproofing
HighSite A
Electrical conduit layout
MediumSite A
Site Management
Manage Every Site From One Place
Create, configure and manage every physical work location your team operates from the foundation attendance, compliance and reporting are all built on. Each site anchors geofenced attendance, safety activity, supervisor assignments and client reporting, and links directly to the projects and tasks happening there.
Powerful Module Built for Scale
Everything You Need to Track on Site
Site Configuration
Draw custom geofences down to the meter, link new projects, and assign master supervisors to enforce auto-checkins.
Site Diaries
Generate comprehensive progress records tracking weather variations, personnel counts, equipment utilization, and minor delays.
Defect Management
Take on-site snaps and let our advanced AI auto-classify and log defects, assigning fix-it tickets instantly to designated workers.
Daily Diary Entry
Oct 24, 2023Sunny, 24°C
Shift: Day
18 Subcontractors Active
Progress completed45%
Documentation
Site Diaries
Let supervisors and project teams log daily work progress, site conditions, resources used and issues faced, giving you a clear, structured record over time for transparency and reporting. Ensure accurate sign-offs and clear evidence loops without manual paper folders.
Simple Deployment Flow
Get Up and Running in 4 Steps
01
Create Boundaries
Draw precise site geofences, set active zones, and link each location to the right project from day one.
02
Assign Leadership
Appoint supervisors and managers so attendance, diaries and defect workflows have clear ownership.
03
Log Activities
Record daily progress, weather, workforce and equipment activity with structured site diary entries.
04
Track Defects
Capture issues on site, let AI classify them, and push fix tickets straight to the right workers.
Quality Control & AI
Defect Management
Let project teams, subcontractors and internal employees report, track and resolve site defects through a role-based workflow, from creation through to resolution and approval. Upload a photo and TickTrack's AI detects the defect directly from the image no need to describe it from scratch with filters, history logs and image editing giving full visibility over the defect lifecycle.
Learn more about Site Management
Reporting & Dashboards
Ready to use reports. No BI tool required.
Modern, ready-to-use dashboards and reports across the whole operation, so you're reading insights rather than building them from scratch: Attendance Summary, Attendance & Punctuality Summary, Overtime Analysis, Team Performance, Leave Utilisation, Task Distribution, Required Documents, Induction Compliance, Workforce Headcount, SWMS Compliance, Inspection Compliance, Subcontractor Summary, Subcontractor Workforce, Defect Summary, Site Diary, Project Status, and Tender & Procurement.
Attendance Summary
Daily & weekly attendance by site
Ready to useExport CSV
Overtime Analysis
Overtime hours, costs & alerts
Ready to useExport CSV
Team Performance
KPIs and output by team
Ready to useExport CSV
Leave Utilisation
Leave balances & trends
Ready to useExport CSV
Task Distribution
Task allocation across teams
Ready to useExport CSV
Required Documents
Document status per worker
Ready to useExport CSV
Induction Compliance
Induction completion rates
Ready to useExport CSV
Workforce Headcount
Active headcount by role & site
Ready to useExport CSV
SWMS Compliance
Sign-on status per site & worker
Ready to useExport CSV
Inspection Compliance
Inspection schedules & results
Ready to useExport CSV
Subcontractor Summary
Subcontractor overview & status
Ready to useExport CSV
Subcontractor Workforce
Workers by subcontractor
Ready to useExport CSV
Defect Summary
Open, resolved & overdue defects
Ready to useExport CSV
Site Diary
Daily site activity logs
Ready to useExport CSV
Project Status
Milestone completion & forecasts
Ready to useExport CSV
Xero Integration
Ready to use reports. No BI tool required.
Modern, ready-to-use dashboards and reports across the whole operation, so you're reading insights rather than building them from scratch: Attendance Summary, Overtime Analysis, Team Performance, Leave Utilisation, Task Distribution, Required Documents, Induction Compliance, Workforce Headcount, SWMS Compliance, Inspection Compliance, Subcontractor Summary, Defect Summary, Site Diary, Project Status, and Tender & Procurement.
X
Xero Integration
Connected & syncingAutomatically push timesheets, leave, and invoices to Xero. Eliminate double-entry and keep payroll and accounts in perfect sync.
Timesheets
TickTrack
Xero
Payroll
Xero Sync Log
Auto-sync: OnEvery 4 hrs
- 06:34 AMSuccess
Timesheets synced
143 records
- 06:34 AMSuccess
Invoice export
12 invoices
- 02:12 AMSuccess
Leave entitlements
8 records
- YesterdayWarning
Payroll sync
Partial — 2 errors
Last successful sync: Today at 9:14 AM
Subcontractors & External Employees
A dedicated portal for every subcontractor and external worker.
Give subcontractors and external employees a branded portal to manage tenders, attendance, timesheets, leave and compliance without adding seat fees or cluttering your internal workspace.
- Branded portal with role-based access control
- Receive tenders, submit bids and track outcomes
- Geofenced attendance and digital timesheets
- Leave management and compliance document uploads
Subcontractor Portal
BlueStone Contracting Pty Ltd
Dashboard
Overview of all assigned work and deadlines
Tenders
View, respond to and track tender submissions
Site Defects
Receive defect notices and submit resolutions
Attendance
Clock in/out with geofence verification
Leave
Submit and track leave requests
Timesheets
Submit weekly timesheets for approval
Documents
Access contracts, plans and specifications
Invoicing
Submit payment claims and track approvals
Quick Stats
LiveOpen Tasks
12
Pending Approvals
3
Safety Score
98%
Upcoming Deadlines
2
Core WHSEQ Platform Features
Streamline operations with smart asset and support tools
Asset Registry
100% OPERATIONALPiling rig foundation sign-off
Scaffolding Set B
Concrete Mixer M1
Tower Crane TC-7
Dump Truck D4
Asset Management
A central registry for every physical asset your business relies on machinery, tools, equipment and more. Track comprehensive asset details and status, and manage the full lifecycle from adding a new asset through to editing or removing it, all from one place.
Central registry for every physical asset
Full lifecycle management add, edit, and remove assets
Status and detail tracking in one view
Active Support Tickets
92% SLA METHydraulic leak on Piling Rig
HIGHSite access badge replacement
mediumCrane inspection overdue - Unit 7
HIGHPPE restock request - Warehouse B
lowElectrical fault in Panel 3A
HIGHHelp Desk
A centralised platform for logging, tracking and resolving issues, queries and requests as support tickets monitored from creation through to closure, so nothing gets lost in email or chat.
Log problems, queries or requests as trackable tickets
Monitor every ticket from creation through to closure
One centralised platform instead of scattered requests
Frequently Asked Questions
Manage your people from onboarding through to compliance.
TickTrack is a workforce management platform that handles onboarding, compliance tracking, rostering, pay and many more all in one place.
New starters receive an invite link, complete their own details, upload documents, and sign agreements. AI verifies submissions as they come in so your admin team only steps in when needed.
Yes. TickTrack lets you organise workers across multiple sites, roles and teams, with site-specific induction and compliance requirements tracked separately.
Workers are organised into pay bands by role, seniority or award classification, so the right pay rate and entitlements apply automatically set once per band, not repeated for every employee.
Yes. When a document is uploaded, AI extracts details like licence number, holder name and expiry date, then tracks status so you can see Active, Expiring or Overdue at a glance.
Start a free trial or book a demo. You can invite your first workers, set induction and document requirements, and begin tracking compliance in a few steps.
Ready to secure your operations?
